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Communicate with confidence
Draft parent messages, coach updates, staff memos, and public-facing content in a fraction of the time.
Built by an Athletic Director, for athletic leaders
Lead more. Manage less. Build smarter systems.
I’m Chaka Johnson, an athletic administrator using practical AI and automation to solve real operational problems. ADvance AI Solutions helps other leaders do the same.
No tech background needed Real athletic department workflows
Built and used dailyby Chaka Johnson, working Athletic Director
What you will learn
AI that works in the real world of athletics.
We make powerful tools practical. Every lesson connects to the responsibilities already on your desk.
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Build smarter workflows
Turn repetitive administrative tasks into clear, repeatable systems that keep your department moving.
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Create professional content
Use AI to develop reports, presentations, graphics, summaries, and resources that are ready to share.
Signature specialties
Practical AI systems built around how leaders actually work.
Learn how to turn AI from a single-use tool into a dependable part of your daily leadership, communication, and operations.
Real-world exampleAI Chief-of-Staff Agents
Build an AI agent that supports the work behind your leadership.
- Organize priorities and next actions
- Prepare drafts, briefs, and follow-up plans
- Create repeatable, approval-based workflows
Real-world exampleAI Avatars
Use a digital avatar to communicate, teach, and extend your presence.
- Create consistent video messages
- Turn scripts into professional presentations
- Share training without rerecording every lesson
Real-world exampleGame-Day Operations
Connect the moving pieces of game day through practical AI systems.
- Build team and staff itineraries
- Create game-day graphics
- Automate scheduling and recurring communication
Real-world example
The Power of Voice
Use natural voice commands to work through ideas and administrative tasks without staying tied to a keyboard.
- Talk through priorities and decisions
- Create drafts while staying mobile
- Turn spoken thoughts into organized action
Real-world exampleThe Power of Email
Turn a crowded inbox into a clear, prioritized leadership workflow.
- Triage messages by urgency and ownership
- Prepare clear response drafts
- Protect time with scheduled email briefings
Real-world exampleAI Think Tank
Use AI as a thought partner that helps deepen and organize ideas.
- Explore and strengthen new ideas
- Prepare for meetings and decisions
- Capture notes, summaries, and action items
Real-world exampleCoach Interview Systems
Create a more consistent and thoughtful interview process with AI.
- Develop role-specific interview questions
- Build rubrics and candidate breakdowns
- Summarize evidence for better decisions
Working Athletic Director
practical AI builder
practical AI builder
Why ADvance AI Solutions
Keep the human leadership. Upgrade the systems behind it.
Athletic Directors already do it all. ADvance AI Solutions helps you use AI as a practical assistant, not a replacement for your experience, judgment, or relationships.
- Relevant from day one. Work with real emails, schedules, policies, presentations, and department challenges.
- Learn by doing. Leave every session with a prompt, resource, or system you can use immediately.
- Progress that fits your calendar. Start small, build confidence, and grow at a pace that works for you.
Leadership in practice
Not theory. Systems built for the work Athletic Directors actually do.
I bring the perspective of a working athletic administrator, then show how thoughtful automation can improve clarity, consistency, and follow-through.
Case study
Parent Concern Resolution System
A structured internal workflow for intake, documentation, follow-up, response, resolution, and closure.
Full case study coming soonCase study
Game-Day Email Automation
A rules-based communication system that prepares timely game-day information while tracking status and preventing duplicates.
Full case study coming soonCase study
Coach Onboarding System
A milestone-driven approach for keeping new coaches informed, supported, and accountable from acceptance through readiness.
Full case study coming soonWatch ADvance AI in action
Practical ideas for leading smarter.
See how AI can help Athletic Directors strengthen communication, connect their systems, and make more room for leadership.
Featured presentation
Build a Smarter, Connected Athletic Department
Explore how AI can bring the moving parts of an athletic department into a clearer, more connected workflow.
Leadership and AI
The Evolving Athletic Director
See how modern AI tools can support stronger leadership without replacing human judgment.
Presentation highlights
Lead More, Manage Less
Highlights on using AI to reduce administrative drag and protect time for the work that moves programs forward.
Coaching and courses
Choose the support that fits your next step.
Every engagement starts with a complimentary discovery call.
Start here
AI Workflow Discovery Session
Free
30-minute virtual call
Find the best first step for your role, goals, and current workflow.
- Personalized workflow assessment
- Practical AI tool recommendations
- A focused 3-step action plan
- Recording and session summary
Self-paced
AI Essentials Course
$99
Lifetime module access
A practical introduction to AI for athletic administration, built around real AD responsibilities.
- Step-by-step prompt examples
- Real athletic department scenarios
- Downloadable AD prompt cheat sheet
- No technology background required
Personalized
1-on-1 AI Coaching
$50
Per 45 to 60-minute virtual session
Hands-on coaching centered on the exact work you need to complete.
- Your tools, challenges, and priorities
- Guided practice with leading AI tools
- Workflow recommendations
- Follow-up resource guide
Most popular
Monthly Coaching
$150
Four weekly sessions
Build lasting habits through guided weekly practice, reflection, and workflow development.
- Four 45 to 60-minute sessions
- Ongoing workflow refinement
- Personalized tool recommendations
- Clear next steps each week
What athletic leaders are saying
Built with the work, and the people, in mind.
Former clients I have helped apply practical AI systems to the real work of educational athletics.
“I’ll be honest, I wasn’t sure about AI at first. But after seeing what Chaka is doing, it just makes sense.”
Jason Malloy
Athletic Director, Westland John Glenn High School
Expanded her AI capacity with hands-on guidance in Microsoft Copilot, ChatGPT, and practical email triage.
Nikki Norris, CMAA
Director of Athletics, East Lansing High School
Built greater confidence using Claude and voice mode for practical athletic-administration work.
Shaquita Coltrane
District Athletic Director, Southfield Public Schools
Strengthened presentation development by using ChatGPT and Canva to plan and polish presentation slides.
Chris Bell
Athletic Director, Lake Orion High School
Frequently asked questions
Simple answers before you get started.
Have a different question?
Email ADvance AI SolutionsDo I need any technology experience?+
No. We meet you where you are and build your confidence one practical step at a time. If you can write an email, you can learn to use AI.
Which AI tools will I learn?+
Depending on your goals, sessions may include ChatGPT, Gemini, Claude, NotebookLM, Canva, and other practical tools. We focus on the tools that fit your immediate needs.
Is the training specific to athletic administration?+
Yes. The examples focus on the daily work of athletic leaders, including communication, scheduling, documentation, event planning, coach support, and department systems.
How do I know which service is right for me?+
Start with the complimentary discovery session. We will talk through your biggest time drains and recommend the most useful next step without pressure or obligation.
Your smarter workflow starts here
More time to lead. Less time buried in admin work.
Schedule a complimentary 30-minute conversation and leave with a practical next step.
Book your discovery call